The library attempts to purchase materials of a quality which will withstand expected use, as well as encouraging proper handling and taking preventative measures in processing materials to enhance longevity and responsible management of the materials budget. When items become worn, damaged, outdated, or otherwise irrelevant, steps may be taken to mend materials to extend their useful life, or review items to determine if they need to be updated or replaced after they are withdrawn.
The loss of library materials due to changes in licensing or outdated format may require that they be replaced or converted to a more accessible format. Decisions regarding the preservation, duplication or replacement of library materials are generally made on a case-by-case basis and depend on the availability, cost and need.
Replacement of Materials
The library will not automatically replace all materials withdrawn due to loss or loss of availability, damage, wear, age, or relevance. Factors considered include, but are not limited to:
Specifics regarding conversion/duplication of AV media are as follows:
Multiple of Duplicate Copies
The purchase of multiple copies may be necessary to maintain basic library services due to high demand of a particular resource, or its deterioration, theft, or mutilation. Duplicate copies of materials may be purchased for additional campuses as determined by:
❖ Curriculum offerings
❖ Demand – usage patterns (e.g., programming or events featuring authors)
❖ Availability of funds
❖ Program and accreditation requirements
The library considers alternative formats to paper duplications of both books and periodicals. Decisions to purchase multiple or duplicate copies of an item are made by library administration, subject selectors/ratifiers and/or campus managers based on the criteria listed above.